Groundwork London operates a number of high-profile projects across the capital, focusing on improving peoples' prospects, creating better spaces and making a greener future.
Rework is a Groundwork London initiative delivered in association with the Western Riverside Waste Authority and Cory Riverside Energy and supported by the Masonic Charitable Foundation.
Each year thousands of electrical items in the workshop, including washing machines, fridges, cookers, microwaves and other household electrical goods are being processed. These appliances that would have been scrapped, recycled or sent to landfill, are returned to full working order and given a second life. They are then passed onto charity retailers and social enterprises who sell them at affordable prices.
The team at Rework needed a solution to create a live inventory of goods that had to go through a complex checking process in stages by different team members with different duties. Given the nature of the work being done, the system needed to be fully compatible with mobile devices (iPads).
The application created by the GDS Team on Zoho, was based on the idea that barcode stickers applied to white goods were scanned with iPads. The barcode functioned as a unique identifier for that appliance and followed the item through the whole refurbishment process.
The workflow was built so that employees had to follow a strict procedure aimed at minimising users' error. Custom scripts helped users accessing the right form and insert relevant information only when needed.
Views and reports were designed to count and track items so that managers could assign and monitor jobs in real-time.
Dashboards and reports were designed to allow monitoring performance and quantify the positive environmental impact of Rework.
Groundwork London provides tailored employment advice and support for individuals across many programmes and initatives. Its employment team work from different offices all across London, so cross team information sharing has been critical for signing up new clients and providing individual advice and guidance on finding a new roles for the client.
To facilitate this, the GDS teams has developed an application so that an employment advisors can upload client details which will be useful to help them with their job search. The teams are now able to track what types of jobs are being sought after by the clients in different locations across London all in a single place. This means officers can more easily identify the types of businesses in each area to develop relationships with, which can in turn be put forward to clients.
The application also enables any live vacancies to be uploaded onto the system. Employment advisors can then review these vacancies and submit candidates for those jobs - and with the ability to track what jobs are being submitted, work out which types of jobs are more/less suitable for the clients. The teams also use the list of live vacancies to send out to our referral partners - showing them the types of opportunities they can help candidates get work in and therefore encouraging them to refer candidates for the programmes.
Implemented between January 2020 until December 2022, IMPACT works with refugees and non-EU migrants in London and Bristol to integrate into their communtiies. The GDS team has helped IMPACT develop an applicaition to manage the programme, based on our previous work with CIRCLE. Both of these two run on the Zoho Creator platform, a CRM system system to organize your business or project, which is both lightweight but at the same time highly customizable. Utilizing Data Enriched Language for the Universal Grid Environment, or 'Deluge', an online scripting language, makes it fast and easy to write and copy code between applicaitons. You can even duplicate whole applicaitons which greatly speeds up the time it takes to develop and complete new projects. Thanks to this, the GDS team can customize complex developments in just a few weeks.
For 14 years Groundwork London Green Doctors have been helping households in London save money, stay warm and improve energy efficiency at home. In partnership with London Boroughs and Housing Associations they visit residents’ homes to install free energy-saving measures, give advice on bills and provide referrals to further services to improve health and well-being. The HEART iOS app project addressed the need for an intuitive UI, offline capabilities and dynamic calculations of energy, water and financial savings for residents.
The GDS Team worked with a well-established UX-consultancy (Lion+Mason) to conduct a user research and to define a UX strategy and design for the creation of a bespoke iOS app fully integrated with the Salesforce platform.
A team of developers worked on the creation of the iOS app, which featured:
For over 15 years Groundwork London has been helping Londoners stay warm & well & save money on their household bills through its Green Doctors programme. In 2019 over 3,300 households were visited by the Green Doctors, and the entire workflow of each visited client – from enquiry, through booking and visit, to reporting - were recorded and managed in a designed Zoho Creator application created by Groundwork GDS.
An early challenge in development was to design an architecture of forms or tables, which would collect the enquiry, booking and visit data, and establish relationships between them. Zoho Creator allowed to build this with ease, and enabled unique records for schemes, projects, green doctors, engagements, enquiries and visits to be created without unnecessary duplication, and to be collated in a master table from which monitoring and management reports could be fed.
Zoho Creator also enables fully customizable forms, so that every aspect of the Green Doctor project could be managed within the application. Using a dedicated script (deluge), bespoke functions, and schedules, these forms and tables came together into a seamless workflow. Capturing enquiry data from residents and referees, feeding this to Groundwork staff who engage with residents and book visits, and finally through to green doctors who take the residents through a custom, project-specific form which captures everything from the energy savings calculations, advice given and its feedback, and energy saving devices installed.
Groundwork London’s CIRCLE programme works with refugees through employment support, language trainings and community events, to help finding employment and assist with socio-economic integration. The GDS team supports the programme by providing a customized CRM system, using the Zoho platform, to enable efficient data capturing and storing. Through the en-suite application the programme can store its data in a secure cloud environment, as well as managing its daily activities. By having all the information available in one place the programme can provide more efficient support to its clients and be better organized in its work. The application also provides powerful data analytics to give instant overviews of the programme’s performance for easy and fast reporting and data visualization. Zoho Analytics supports SQL driven reporting that lets you import data from a range of different sources and link with your own CRM systems. For CIRCLE we used Zoho Analytics to create a number of dashboards that are syncronized with the main application to display particpant information and keep track of the progaramme's performance. Through SQL based queires the data can be grouped and filtered to get the users specific reporting needs. Zoho Analytics also supports a range of different visualzations tools that brings life to your data. See below for an example of a dashboard with selected graphs created for the CIRCLE applicaiton.
Groundwork GDS is part of Groundwork London